If your business ict isnt section 508 compliant, your business could miss out on opportunities to work for the government. The action wizard toolset is displayed in the secondary toolbar. It sets standards that must be followed by every federal government department, as well as every organization that receives federal contracts or funding, and educational institutions that receive federal funding via. The tool gives the user three options of compliance. It prompts to address accessibility issues, such as a missing document description or title. The righthand pane changes to display each task included in the make. Open the pdf youd like to make accessible with acrobat pro dc.
The checklist below, a series of tables, is based on the content of the pdf. Section 508 is an important amendment to the rehabilitation act that protects the right of people with disabilities to have equal access to electronic and information technology. Making pdfs accessible section 508 compliant beacon blog. Test and debug a pdf for 508 compliance acrobat pro test and debug a pdf for 508 compliance acrobat pro dc to determine which version you have, find the program under the start menu of your computer or rightclick on the desktop icon and choose properties. A portable document format pdf is a file format created by adobe to create standard consistency when a document is physically printed from a standard printer. Html is also more searchengine friendly than a pdf, and there is no need to make the user download a document to read it. However, where pdf is the most appropriate format, you must make sure the pdf document is properly tagged and compliant with wcag 2. This checker can help us locate common accessibility issues that may be occurring in our document. Grand valleys content management system cms has builtin features that make a websites content screenreader friendly. Testing documents for 508 compliance to check your document for 508 issues or compliance open the document in a 508 true tester. Make sure you follow the guidance of the australian government for nonhtml content which states sometimes it may not be appropriate to publish in html, for example some types of specialist reports. Pdfs do not need to be 508 compliant if a compliant html version of the document exists. Guidance for creating accessible content in adobe acrobat portable document format pdf that is compliant with section 508. If so, extended features for acrobat reader is turned on.
Guidance developed by the accessible electronic documents community of practice aed cop. Welcome to the webinar creating section 508 compliant electronic documents. Document properties forr an adobe livecyclew document. Create and verify pdf accessibility, acrobat pro adobe support. This action wizard can be run on all pdfs except dynamic forms xfa documents and portfolios. Open document properties file properties description. Tips for making your website section 508 compliant blue. Design, develop, and maintain 508 compliant web sites for the department of health and human services hhs. Pdfs require 508 remediation as they are not accessible by screen readers.
By highlighting the table cells, right clicking, and selecting cell properties, a content author can quickly add the appropriate tags to make a table section 508 compliant. We introduced the pdfa create tool with the launch of nitro pro 10. Bookmarks allow the reader to quickly navigate to points of interest within a pdf by linking to a specific page and view of that page. Commonlook pdf validator pdf accessibility and compliance. How to make a pdf fillable 508 compliant form from a word document. Pave will guide you to make the remaining corrections. This section provides references and guidance toward accomplishing that goal. Testing and verification pdf accessibility and compliance. Creating a web page html is one way to make your document accessible. Braille works has been a trusted resource for document.
Meet web content accessibility guidelines wcag aa and section 508 document compliance standards quickly without sacrificing accuracy. Making files accessible the checklists are the official hhs accessibility checklists. Web tool to check pdf accessibility perkins elearning. The resources in this section were developed by the accessible electronic documents community of practice aed cop. When you use the indesign pdf export options print or interactive, the tagging, organizing, and bookmarking established in the layout become the tagging structure, order, and navigation scheme of the resulting pdf document. Learn how to create accessible microsoft word documents that conform to the revised 508 standards. To help ensure that 508 compliant pdfs are disseminated, this test process has been created to evaluate documents against all applicable 1194. Stepbystep instructions for creating a pdf from word. Refer to the following resources for assistance in creating 508 compliant documentation. Unfortunately, persons with disabilities, who utilize screen readers or other assistive technologies to read the content of pdfs, often cannot access the content because the. Any and all digital communications that a company under section 508 jurisdiction creates must be 508 compliant.
Please be aware that pdf files included in the course must meet section 508 guidelines as well. Ive got a fillable pdf form that needs to be made 508 compliant. The last step of the make accessible action wizard is to run the. Both commonlook pdf and our pdf validator allow you test to section 508, wcag 2. Making documents accessible disability support resources. How to create accessible portable document format pdf documents that conform to the revised 508 standards.
It is also used to freeze or lock content that should remain intact or in context with other information. I call on all americans to celebrate the vital contributions of individuals with disabilities. It looks for common elements that need further action, such as scanned text, form fields, tables, and images. You can use pave to make your pdf documents accessible and to interpret conventional reader programs correctly. Section 508 is a set of standards laid out by the us federal govt which must be followed while developing webpages websites. Only free pdf checker that tests against section 508, wcag 2. These rules are more pertaining to information accessibility implying that information needs to be accessible to all individuals inclusive of. Acrobat 10 is the most widely used program for testing throughout fema. Through the testing process, if an element is found to be not compliant, then the element remains not compliant even if.
Is there a way to make a fillable pdf form 508 compliant. A trusted tester is a person certified to provide accurate and repeatable section 508 compliance test results for software and web applications. Tocreate a version ofthe form that can be tested, go to file save a copy to create a copy of the form for testing. To check for section 508 accessibility, the document must be a. In all cases, the items listed in basic elements apply to all pdfs. If the current document isnt prepopulated select it, and then select microsoft word. Assess the section 508 compliance of web pages and documents and suggest remediation where applicable. Each team member has the last word on the accessibility of a remediated document, such as a pdf. This includes website content, emails, computer software, gaming systems, apps, and pdf versions of traditionally printed assets. The make accessible action walks you through the steps required to make a pdf accessible. None of the rules prohibits, for example, the use of markup that screen readers do not recognize. Pdf allows the publisher to ensure that a document looks the same online as it does in print form. Word tips pdf excel tips pdf powerpoint tips pdf microsoft accessibility checker pdf outlook tips pdf how to make your word 20 documents 508compliant pdf. Authoring and evaluation features that make it easier to create accessible documents.
Dhs section 508 pdf document test process homeland security. Irs section 508 compliant pdf forms internal revenue service. Select the files that you want to apply the make accessible action to. Dhs section 508 compliance test process for applications. Advocate for the use of authoring tools and document converters that enable users to easily create accessible documents. Section 508 pdf document accessibility test process. If the pdf producer is adobe livecycle, then use the aedcop section 508 basic authoring and testing guide adobe livecycle. For a video to be accessible to a viewer, the person watching it must be able to understand what is happening in both the visual and audio portions of the video. The portable document format pdf is the standard format for online electronic publication of documents. The use of portable document formats pdfs is popular for sharing information. Section 508 is an amendment of the united states rehabilitation act of 1973 that extends protections for individuals with disabilities to websites run by the government and organizations that receive government funding. The actual tool or utility used to create the pdf from the source file. Making documents section 508 compliant all electronic communication and documentation created by cms employees and contractors must be 508 compliant.
For this document, we are going to use adobe acrobat 10. Go to filepropertiessecurity and see if creation of template page is not allowed. The vastec verified seal of approval is provided on material that has been remediated and certified to vastecs accessibility standards included in the vastec verified process for 508 compliance document management is the use of visually impaired at testers during the quality control process. Dhs section 508 compliance test process for applications about this document who should use this document this document has been designed for and is intended for use by dhs trusted testers. Test for accessibility find an overview of testing methods and the tools to test websites, software, and electronic documents for conformance with the revised 508 standards. If you have been keeping up with this series, congratulations on making it to the end.
The forms on this page are provided in adobe acrobat portable document format. Documents that do not contain these layers are not accessible and. The accessibility checking tools in adobe acrobat pro dc accessibility checker full check and the make accessible action wizard can identify many issues in pdf documents that may be in conflict with adobes interpretations of the accessibility guidelines referenced in the application and its documentation. Create and tag documents and forms to ensure that they are 508 compliant. Commonlook pdf faq pdf accessibility and compliance. To validate pdfs for section 508 compliance, testers must utilize the tools. Using the acrobat pro dc accessibility checker adobe. In addition to section 508 requirements, hhs has policies, standards, and requirements for electronic documents that include but are not limited to the following. Wave is a free tool made by webaim web accessibility in mind to help. Anytime you are preparing an electronic document that will be posted online or distributed via email, whether its an internal document or an external document, you need to follow the section 508 guidelines. Im the doi section 508 program manager, and im joined by my colleague catherine emmett. These pdf forms are fully accessible but there is no computation, validation, or verification of the information you enter.
Fast and accurate 508 remediation of your online documents. Follow these steps to use adobe acrobat to create accessible pdfs, check. The focus of this webinar is on creating accessible ms word and portable document format pdf documents. Export as pdf with settings optimized for accessibility. How to create 508 compliant adobe pdf documents dau. If no is the answer to any item, then the document is not 508 compliant.
Like images added via the rich content area widget, web publisher enables content authors to easily identify and mark tables as necessary to be section 508 compliant. This tool located under the home tab will allow you to save documents in a pdfa compliant format quickly and easily. Pdfs are unique in their crossplatform usability, and if they are constructed and tagged correctly they will look the same on different systems without having to install. The full check tool is renamed to accessibility check in acrobat dc may. Indesign accessibility guidelines for pdf publication. If the pdf document contains 9 or more pages, bookmarks should be added. If you want to make sure all readers have access to your pdfs, the stepbystep guide to section 508 compliant pdfs may be exactly what you need. Creating section 508 compliant electronic documents u.
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